Data Privacy Policy
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH attaches great importance to responsible and transparent management of personal data.
Below you will find information about,
- who you can contact at GIZ on the subject of data protection.
- what data is processed when you visit the website.
- what data is processed when you contact us, subscribe to newsletters or press releases or use other GIZ online services.
- what possibilities there are to object to the storage of the data.
- what rights you have with respect to us.
1. Controller and Data Protection Officer
Please contact GIZ’s data protection officer if you have questions specifically about how your data are protected: datenschutzbeauftragte@giz.de
Adress:
Friedrich-Ebert-Allee 32 + 36, 53113 Bonn Dag-Hammarskjöld-Weg 1–5, 65760 Eschborn
info(at)giz.de
Data processing is the responsibility of Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.
Contact: iki-small-grants(at)giz.de
2. Information about the collection of personal data
2.1 General
GIZ processes personal data exclusively in accordance with the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).
Personal data are, for example, name, address, e-mail addresses and user behavior.
Personal data will only be processed by GIZ to the extent necessary. Which data is required and processed for what purpose and on what basis depends largely on the type of service you use, or on the purpose for which the data is required.
2.2 Collection of personal data when visiting our website
When visiting the IKI Small Grants website, the browser used automatically transmits data that is stored in a log file. GIZ itself only processes the data that is technically required to display the website correctly and to ensure its stability and security. Among other things, it is stored for each access the page viewed, the page from which the user was redirected, as well as the date and time of the access.
| Field | Description |
|---|---|
| Date | The date on which the activity occurred. |
| Time | The time, in coordinated universal time (UTC), at which the activity occurred. |
| URI Stem | The target of the action |
| User Agent | The browser type that the client used. |
| Referrer | The site that the user last visited. This site provided a link to the current site. |
| HTTP Status | The HTTP status code. |
Further information on the storage and transfer of data:
GIZ is obliged to store data beyond the time of the visit in order to ensure protection against attacks on the GIZ’s internet infrastructure and the communications technology of the Federal Government (legal basis: Art. 6 (1) (e) GDPR in conjunction with Section 5 BSI Act). In the event of attacks on communications technology, this data is analyzed and used to initiate legal and criminal prosecution.
Data logged when accessing the GIZ’s website is only transmitted to third parties if there is a legal obligation to do so or if the transmission is necessary for legal or criminal prosecution in the event of attacks on the Federal Government’s communications technology. Data will not be passed on in any other cases. This data is not merged with other data sources at GIZ.
2.3 Cookies
When you visit our website, small text files, so-called cookies, are stored on your computer. They are used to make the online presence more user-friendly and effective overall Cookies cannot run programs or infect your computer with viruses.
The GIZ website uses cookies that are automatically deleted as soon as the browser in which the page is displayed is closed (so-called temporary cookies or session cookies). This type of cookie makes it possible to assign different requests from a browser to a session and to recognize the browser when you visit the website again (session ID).
2.4 Analysis service
To analyze usage data on its website, GIZ uses the Matomo web analysis service operated by InnoCraft Ltd, Wellington, New Zealand. Data is stored and evaluated completely anonymously.
3. Processing of personal data when contacting us
When users contact us, the data provided will be processed in order to be able to respond to the enquiry. The following contact options are available:
- Contact form
3.1 Contact form
On some pages of our website, a form offers the possibility to contact us electronically, e.g. when registering for a webinar or other kind of event. When using the contact form, we store your surname, first name and e-mail address, as well as any information provided by the e-mail address. The processing is carried out on the basis of consent in accordance with Art. 6 para. 1 lit. a GDPR and for the purpose of processing your request. The data is transmitted to GIZ via an SSL-encrypted connection.
3.2 Contact by e-mail
Alternatively, it is possible to contact GIZ via the e-mail addresses provided. In this case, at least the email address but also any other personal user data transmitted with the email (e.g. family and given name, address) as well as the information contained in the email are stored solely for the purpose of contacting the user and processing the request.
The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) e GDPR.
4. Processing of personal data in connection with social network use
On its website, GIZ offers the opportunity to visit company presences on social networks and platforms such as YouTube
These online presences are operated in order to interact with the users active on these sites and platforms and to provide information about projects and services. By clicking on a social network’s logo, the user is redirected to the GIZ presence on the respective network.
When users visit the platforms, personal data is collected, used and stored by the operators of the respective social network, but not by GIZ. This is also the case even if the users themselves do not have an account with the respective social network.
The individual data processing operations and their scope differ depending on the operator of the respective social network. GIZ has no influence on the collection of data and its further use by the operators of the social networks. We are not fully aware of the extent to which, where and for how long the data is stored; to what extent the networks comply with existing obligations regarding erasure; what analyses are conducted and links established with the data; and to whom the data is disclosed.
When you access a GIZ presence on social media, the terms of use and the data protection declarations of the respective operators apply. Click here for the contact addresses and links to the privacy policies of the social media in which GIZ operates.
Social media with GIZ appearances
The privacy policy for the social network YouTube, which is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, can be viewed at https://www.gstatic.com/policies/privacy/pdf/20190122/f3294e95/google_privacy_policy_de_eu.pdf
5. Registration Form
Users who register at our Call for Project Ideas platform, will need to provide a valid email address. Only the data needed to deliver the requested service is asked of users. Data is treated as confidential and is only used for the purpose for which it was requested.
If the storage of personal data is required to provide a certain service, the data is only stored for the time period necessary to handle the request or to fulfil the offer or task of IKI Small Grants for which the data was requested.
Once users unsubscribe to such a service or it is terminated by the ministry, personal data is irretrievably deleted after a maximum of 6 weeks.
As part of the registration process, users’ consent to the processing of this data is obtained. The processing is carried out on the basis of consent in accordance with Art. 6 para. 1 lit. a GDPR and for the purpose of carrying out the registration for the event.
6. Transfer of data to third countries
GIZ does not transfer personal data to third countries. When using social media, the data protection regulations of the respective providers apply.
7. Duration of data retention
User data will not be kept any longer than is necessary for the purpose for which it is processed or as required by law.
8. IT security of user data
The protection of personal data is an important concern for GIZ. Therefore, technical and organizational security measures ensure that the data is protected against accidental and intentional manipulation, unintended erasure and unauthorized access. These measures are updated according with the technical developments and are constantly adapted in line with the risks.
9. Reference to user rights
Visitors to the GIZ website have the right to
- Access to information about your data stored by us (Art. 15 GDPR),
- Rectification of your data stored by us (Art. 16 GDPR),
- Erasure of your data stored by us (Art. 17 GDPR),
- Restriction of the processing of your data stored by us (Art. 18 GDPR),
- Object to the storage of your data, provided that this data is processed based on Art. 6 Para. 1 S. 1 lit. f) and e) GDPR (Art. 21 GDPR),
- receive the data concerning you in a commonly used and machine-readable format from the controller in order to have it transmitted to another controller if necessary (right to data portability, Art. 20 GDPR),
- withdraw your consent, provided that the processing of the data has been carried out on the basis of consent (Art. 6 para. 1 a) GDPR). The lawfulness of the processing based on the consent given remains unaffected until the reception of the withdrawal.
- In accordance with Art. 77 GDPR, you have the right to lodge a complaint with the competent data protection supervisory authority. The competent authority for GIZ is the Federal Commissioner for Data Protection and Freedom of Information (BfDI).
If you have any questions about the processing of your personal data, you can contact GIZ’s data protection officer at datenschutzbeauftragte@giz.de.