DOCUMENTS AND GUIDELINES FOR IMPLEMENTING ORGANISATIONS

Project review phase

What is a project review?

The projects that have been selected for funding undergo a comprehensive technical and legal/commercial review. During this review process, the IKI Small Grants team is in regular contact with the applicant in order to prepare the final project outline for the grant agreement. The following sections present important information and documents on the different aspects of this review process.

All applicants have been given a project number when submitting their application. This number must be included in every communication to IKI Small Grants to ensure that all enquiries reach the responsible advisors and can be processed quickly and effectively

In the boxes below you can find important guidelines and documents for previous calls.

Capacity Development

IKI Small Grants aims to not only provide funding to implement relevant climate and biodiversity projects, but to also support the selected applicants at an organisational level. This happens via three different types of capacity development measures:

Individual capacity development activities
General information events
Networking activities

For more information, please take a look at our About section.

Regarding individual capacity development measures, a broad spectrum of measures can be requested by the applicant. Development areas are jointly addressed with the GIZ teams in Berlin and the respective country office, ranging from advanced trainings on methodology and networking to advocacy and media performance. To apply for funding for capacity development measures, applicants must identify constraints and potentials regarding capacity development on an organisational level. The requests can be differentiated into two categories: (1) self-organised measures financed by the grant agreement and (2) possible additional capacity development measures supported by GIZ or third-party organisations in the respective country.

Once a project is selected for funding, the respective capacity development needs and the budgeted activities will be reviewed, reflected, and, if necessary, adjusted together with the IKI Small Grants team. The aim is to develop a suitable capacity development package tailored to the organisation’s needs.

The capacity development measures are an important pillar of IKI Small Grants and intend to strengthen and empower the selected organisations. However, the organisations must be able to carry out the project without depending on these capacity development measures. The measures listed in the project proposal cannot be a prerequisite for the project implementation.

IKI Standard Indicators

The IKI has developed so-called standard indicators. They are an important tool to monitor all IKI projects, including IKI Small Grants projects. The standard indicators enable both the quantification of project results and the aggregation of outputs on a higher level.

The IKI standard indicators are not part of the application. During the in depth- review of the project proposal the IKI Small Grants Team marks those IKI standard indicators that are relevant for each specific project. Only those ones have to be filled in by the implementing organisation. The IKI Small Grants team also offers support in calculating the target values for the selected indicators. The document linked below presents further details on the IKI standard indicators.

2020 & 2021

IKI Standard Indicators Application Guideline Paragraph
(English, PDF, 125 KB)

Safeguards

Organisations willing to implement projects within the framework of the IKI Small Grants ‘International Calls’ have to analyse safeguards risks based on the IFC Performance Standards on Environmental and Social Sustainability and submit the results in their project application. The risk assessment will be checked by the IKI Small Grants team and regularly updated during project implementation. If a relevant safeguard risk is identified, effective measures to avoid, minimize or reduce the risk must be included in the project concept. Identifying safeguards risks in the project context and proposing appropriate activities to mitigate them does not negatively impact the project selection process!

Organisations selected must adhere to the environmental and social safeguards system applied in IKI Small Grants. The following activities are not permitted and will not be eligible for IKI Small Grants funding:

Project activities requiring offsets or any form of compensations due to their severe negative impacts on biodiversity and ecosystem services
Any forms of resettlements (forced or voluntary)
The introduction of invasive species

If the identified risks do change during project implementation, this must be communicated to the IKI Small Grants team immediately.

Selected implementing organisations that do not have their own safeguards system or any related expertise will receive assistance from the IKI Small Grants team. Jointly with the team, the implementing organisations will be supported to self-critically assess the project’s potentially unintended negative impacts and in formulating suitable measures to avoid, minimize or mitigate potential harm.

For further information, please look in our About section.

Promoting Gender Equality

Gender equality plays an important role in IKI projects. The IKI Gender Strategy provides a high-level framework for supporting and fostering gender justice. This strategy aims to promote gender-transformative approaches within international climate and biodiversity co-operation. Projects are therefore requested to reflect on their actions in terms of their impact on gender equality and to address existing imbalances.

Project implementation phase

Public Relations

The IKI Small Grants funding provides projects and organisations with the opportunity to be promoted on an international level. This includes the presentation of the selected projects, organisations and highlights from project implementation on the IKI Small Grants website as well as on the website of the Internationale Climate Initiative and via its social media channels.

PR Guidelines – Annex 5
(English, barrier-free PDF, 409 KB)

Additional information (only relevant for contracts signed after March 2022): In case a project includes specific construction works, the PR Annex is named Annex 6 and there is different Annex 5 regarding the constructions.

English

Consent Declaration
(English, barrier-free PDF, 171 KB)

French

Déclaration droit d’auteur
(French, barrier-free PDF, 192 KB)

Déclaration de consentement
(French, barrier-free PDF, 124 KB)

Spanish

Declaración derechos de autor
(Spanish, barrier-free PDF, 187 KB)

Declaración de consentimiento
(Spanish, barrier-free PDF, 126 KB)